Policies & Safety

General Rules

Please understand that while this list is extensive, we cannot have a rule posted for every potential action a person could undertake. The possession of a badge and the right to attend our event that it confers, is at the sole discretion of Matsuricon and its staff, and may be revoked at anytime for any reason with or without a refund. That being said, we want you attend our event and have a good time, so be safe and courteous to others and no problems will be had. Also be aware that in addition to Matsuricon you are also subject to the rules of the property you are on (Hyatt and Greater Columbus Convention Center) and the city you are in (Columbus, OH). If they choose to take action regarding anything you do, Matsuricon is obligated to follow their instructions, just as you are guests at our convention, Matsuricon is a guest in their place of business.

  • While attending Matsuricon you are subject to all state, local, and federal laws.
  • Treat all persons you encounter with the same respect you wish to be treated with.
  • Attendees are expected to wear badges at all times in a visible area. If you are unable to produce a badge upon request, we reserve the right to ask you to leave the con areas.
  • Attendees are requested to have a state issued, photo ID with them at all times in accordance with ORC 2921.29.
  • Shoes must be worn at all times. No form of conveyance other than traditional walking is permitted unless expressly permitted by Matsuricon. Heelys, skateboards, and roller skates are examples of what we don’t allow to be ridden. Exceptions will be made for persons with mobility challenges as appropriate.
  • Do not drop anything from balconies or second story walkways.
  • Be mindful of the hotel and convention center area. Any damage that you, or those you are responsible for(children, pets, etc.) cause is YOUR responsibility.
  • Keep all hallways/walkways clear. Don’t block any exits, staircases, or doorways. Matsuricon, hotel staff, or police officials may stop or relocate any activity that is, in its opinion, obstructing traffic.
  • No actual weapons or realistic looking weapons of any kind, peacebonded or otherwise, are allowed inside the convention center. This includes flammable materials such as flash powder, lighter fluid, and fireworks. No air soft guns of any kind are permitted.
  • If a replica sword, blade, firearm, etc. is purchased in the vendors room, it must be boxed or wrapped and stored promptly in a hotel room or a car. If a vendor is found selling weapons without the proper storage, please notify a staff member as soon as possible.
  • No mock fighting or sword play is allowed inside the convention center. Still shots are alright assuming the props meet the proper requirements (see cosplay rules), but please be mindful of those who might be passing by.
  • Signs that promote any sort of solicitation are prohibited, such as free hugs, kiss for $1, etc in the city of Columbus.
  • Vulgar remarks and any kind of hate speech will not be tolerated at Matsuricon FOR ANY REASON.
  • Panhandling of any kind WILL NOT be tolerated.
  • Matsuricon staff reserve the right to search bags while entering specific events (Including, but not limited to: dance events and concerts). You may refuse but you will be then expected to store your bag in a personal space before you will be permitted to enter. Beverages or related containers may be subject to direct scrutiny to promote safety at dances and concerts. Water will be provided by the facility at these events.
  • Laser pointers are prohibited.
  • No alcoholic beverages are allowed outside the hotel or convention center. This is pursuant to local open container laws.

 

General Dress Code

 

  • Clothing cannot show less than what a typical swimsuit covers (standard bikini, trunks, etc.)
  • Nipples must be covered at all time by both sexes. Opaque tape may be used to cover nipples. While being topless in public is legal is the city of Columbus, the convention venue is private property and they have the right to define dress standards.
  • Metal is permitted on clothing as long as it is dull and does not extend more than 2 inches. These should not be able to damage any property by walking past it.
  • Clothing that contains offensive or inappropriate messages is not permitted. In the event that this rule is ignored, Matsuricon staff reserves the right to ask you to cover up or change your clothes.

 

Cosplay Dress Code

 

  • The general dress codes listed anywhere above also applies to ALL costumes. No exceptions.
  • NO live steel, airsoft guns, props that exceed six feet, projectile toys (such as Nerf darts, toy bow and arrow, etc.) or props that swing. YOU are responsible for your prop so PLEASE pay attention when in crowded areas. Matsuricon staff reserves the right to confiscate any prop if it damages or threatens to damage persons or property.
  • Any costume that restricts vision, requires stilts, or has large, bulky armor/props, must be accompanied by a handler who can navigate you through the hallways without any trouble. Costumes with stilts MAY NOT be worn in elevators.
  • If a prop or costume obstructs the view of another attendee during an event or panel, you may be asked by a staff member to relocate.
  • Please ensure that costumes that use feathers, glitter, or body paint are sealed properly. All costumes may be subject to a smear test to ensure that they will not come off on others or walls given casual contact.

 

General Anti Harassment Policy

Harassment of any sort, racial, sexual, or otherwise will not be tolerated. All claims of harassment will be investigated and turned over to law enforcement if appropriate. Matsuricon may at its discretion mediate claims but after mediation follows a zero tolerance approach. Harassment is defined as but not limited to, stalking, unwanted touching, and any behavior that contributes to a hostile environment for another attendee. Matsuricon will not involve itself in harassment claims unless they are reported at the time at which they occur, staff members are available in the convention operations office at all times.

Disability Policy

Matsuricon supports equal-access for anyone who has a disability. Please be sure to stop by the Convention Operations Front Desk located in the Knox room for assistance. Due to the conventions limited resources, our staff may be required to discuss your request for seating in order to attempt to meet your needs. We appreciate your cooperation.

When you speak with our disability services coordinator you will be issued a sticker to place on your badge to indicate your participation in our disability services program. If you require in-line seating please let our coordinator know when you receive your sticker so we can better assist you to enjoy Matsuricon.

The End of Row sticker is available to:

  • People with mobile disabilities that use wheelchairs or scooters
    • Speak with the room staff and show your badge; they will make a wheelchair space if possible at the end of any available row
  • People with mobile disabilities who are part-time wheelchair/scooter users who wish to walk from wheels to a seat
  • People with mobile disabilities that do not use wheelchairs or scooters

This sticker does not entitle you to head-of-the-line privileges or front row seating at any event or panel.
This sticker does entitle you to a seat at the end of any available row in any event or panel room. If all end seats are taken, please show your sticker to the room staff and they will do their best to rearrange people to make a seat (two, if you are accompanies) at the end of a row available to you.

  • You are allowed to have one companion stay with you, wherever you are seated.
  • You are not entitled to a front row seat. Accessibility seating will not be in the front row.
  • Seating will be provided at the available end of any row. For example, the last person in the room will be given a seat at the end of the last row.

One important thing to remember: we will do our best to make sure that all events are accessible to you, but that does not mean that you are guaranteed a seat. If you are going to a popular event, you must get there early to get a good seat, just like everyone else. If you arrive late, or even “on time” for an event, you may not get the seat you would prefer, and in some cases you may not be able to get in at all.* We follow the guidelines of the Americans with Disabilities Act, which specifies the number and arrangement required for accessible seating.

*Qualification for disability services does NOT guarantee availability of seating. Once the panel or event begins allowing people into the room disability seating is NOT guaranteed.